Wardrobe Management System

Managing uniform across multiple employees, departments and locations can quickly become complicated.

Our Wardrobe Management System (WMS) puts everything in one place, giving your employees a simple way to order their uniform online while giving you control over what they can order, their individual entitlements and your overall uniform expenditure.

Available online 24 hours a day, our system can be configured around the way your organisation works – whether you're managing a small number of wearers or a complex uniform programme across multiple locations.

Online uniform ordering – anytime, anywhere

Give your employees convenient access to their uniform through a secure, customer-specific online portal.

Each wearer can log in to view their available uniform range, garment information and order history before placing their order online.

The system can be accessed across desktop, laptop and mobile devices, making uniform ordering straightforward wherever your people are based.

Individual wearer accounts

Rather than asking HR, Procurement or line managers to manually process every uniform request, individual employees can be given access to order for themselves.

Their account can be configured around their role and uniform entitlement, helping ensure they only order the garments available to them.

Alternatively, managers can be given access to order on behalf of employees within a particular:

• Team
• Job role
• Department
• Branch
• Location

The system is flexible enough to reflect the structure of your organisation.

Control allowances and entitlements

Stay in control of uniform expenditure without creating unnecessary administration.

Uniform entitlement can be managed using a range of methods including:

• Garment allocations
• Points
• Monetary budgets
• Anniversary allocations
• Cost centres

Entitlements can be configured around your uniform policy and automatically renewed at agreed intervals.

This means employees know exactly what they're entitled to order while your organisation maintains control over expenditure.

Role-based uniform ranges

Not every employee needs access to every garment.

Our WMS can present different uniform ranges according to the wearer's role, department or other agreed criteria.

When an employee logs in, they see the uniform relevant to them – creating a simpler ordering experience while helping maintain consistency across your organisation.

Manager and Super User access

Sometimes there will be a genuine requirement outside an employee's standard allocation.

Authorised Super Users can be given additional permissions, including the ability to override standard allocations where appropriate.

This provides flexibility for exceptional requirements without removing the controls built into your wider uniform programme.

Management information & reporting

Your uniform programme generates valuable information.

Our WMS can provide management reports tailored to your organisation, giving you greater visibility over areas such as:

• Uniform expenditure
• Orders by employee
• Orders by location or site
• Product usage
• Returns
• Order history

We'll work with you during implementation to establish the management information that's most useful to your organisation.

Your dedicated Account Manager can then use this information during regular account reviews to identify trends, monitor performance and help you make informed decisions about your uniform programme.

Bulk ordering

Not every requirement needs to be managed at individual wearer level.

The system can also accommodate bulk orders for items such as PPE or other operational clothing, giving authorised users a straightforward way to manage larger requirements alongside individual uniform orders.

Your own branded uniform portal

Your Wardrobe Management System can be accessed through a secure, customer-specific online portal.

The interface can incorporate your organisation's branding and uniform imagery, creating a familiar environment for your employees and making the system feel like an extension of your own organisation.

Product imagery, garment information and order history can all be presented clearly within the system.

Integrated with our managed uniform service

Technology is only part of the solution.

Behind your WMS is the First Corporate team managing the products, stock, branding, warehousing and fulfilment needed to keep your uniform programme running smoothly.

Orders can be individually packed for each wearer and delivered directly to employees or locations, or consolidated into central deliveries depending on your requirements.

Your dedicated Account Manager provides ongoing oversight, while our Customer Service team is available to support users with day-to-day enquiries.

Your uniform. Your rules. One simple system.

Every organisation manages uniform differently, which is why we don't believe in a one-size-fits-all approach.

We'll work with you to configure your Wardrobe Management System around your people, uniform policy and operational requirements – giving your employees an easy ordering experience while providing you with the control and visibility you need.

Want to see our Wardrobe Management System in action?

Talk to our team to arrange a demonstration and discover how First Corporate can simplify the management of your uniform programme.